September 2019 Newsletter

Business Events Tokyo
Traditional and Innovative Tokyo Venues Welcome the 29th International Cartographic Conference

Traditional and Innovative Tokyo Venues Welcome the 29th International Cartographic Conference

Tokyo recently welcomed 950 professionals from 75 countries who participated in the 29th International Cartographic Conference. The Miraikan (the National Museum of Emerging Science and Innovation), as one of Tokyo’s most unique venues, was chosen to accommodate the six day-long conference, along with the nearby Tokyo International Exchange Center. The program included a general assembly, an international map exhibition with displays of 385 maps and other cartographic items from 30 countries, an international children’s map competition, technical demonstrations, and much more.

The event organizers selected the Happo-en as the venue for the gala dinner. The picturesque site, with its traditionally styled buildings and a beautiful Japanese Garden dating back nearly 400 years, dazzled conference participants and impressed upon them Tokyo’s unique mix of the traditional and the innovative. As entertainment during the gala dinner, the Japanese cultural programs were also exceptionally well received. A traditional musical performance by Yasukazu Kano (a Japanese 'Shinobue' bamboo flute player) with an accompanying trio and a Nihon Buyo dance by Kagurazaka Geisha were provided by the Tokyo Metropolitan Government (TMG) and the Tokyo Convention & Visitors Bureau (TCVB). Both organizations also contributed to the success of the event by setting up welcome desks for arriving attendees at both of Tokyo’s airports, a Tokyo City Information Desk at the event site, and complimentary Tokyo city tours.

Team-up with the “Tokyo Daredemo Bon Dance” in Tokyo

Team-up with the “Tokyo Daredemo Bon Dance” in Tokyo

From April 2019, three exciting new programs have been added to the Tokyo’s Special Offers for Corporate & Incentive Travel.

An incentive travel group from a Chinese insurance company tried one of these new programs, the “Tokyo Daredemo Bon Dance”, at their event. “Daredemo” is Japanese for “anybody”, as the dance was designed to draw in all types of incentive trip participants, and keep them happy and healthy. During the event, our staff and the high-energy performers showed off the moves of “Team Tokyo”, inspiring the audience to get up and enjoy themselves as well.

The Tokyo Souvenir Project has also launched a new giveaway of “Happy Daruma,” or lucky dolls, which are purported to grant the wishes of their owners. Recently, the dolls were received with great enthusiasm by an incentive travel group from Hong Kong.

TCVB is always striving to provide even better services and events for groups visiting Tokyo. Please keep us in mind when planning your next incentive or corporate trip!

For more information, see our website.


Sustainability Guidelines for Business Events in Tokyo

Sustainability Guidelines for Business Events in Tokyo ?

TCVB has published its first ever sustainability guidelines to serve as a tool for Tokyo-based MICE organizers, and to inspire MICE industry partners to engage in the best sustainable practices.

Full of helpful infographics and easy-to-understand explanations, this booklet provides all of the information necessary for a basic understanding of sustainability in regards to the MICE industry. To help achieve practical results, the guidelines include a sustainability checklist which MICE organizers and suppliers can use to evaluate the environmental standards of their facilities and practices. These guidelines will enable Tokyo-based MICE professionals to ensure that their city remains at the forefront of environmental protection.

English and Japanese versions of the guidelines can be browsed on the TCVB website, or downloaded as PDFs.

For more information please see here.


Registration is still open! BestCities Global Forum 2019: “Exploring the Congress of the Future ? Fortifying Impact”

TCVB, a member of the BestCities Global Alliance, is pleased to invite interested parties to register for the BestCities Global Forum, co-hosted by the Copenhagen Convention Bureau and BestCities. However, the deadline is approaching fast, so please apply today!
The three-day Forum, scheduled from Dec 8th to Dec 11th, 2019, will center around the mission of infusing the industry with new long-term perspectives for the future ? an ambitious initiative carried out in partnership with the Danish Design Centre and members from Public Futures who want to collaborate with players in the global industry of congress event hosting.
The Global Forum will put forward cutting-edge knowledge based on research projects from across the industry and academia. The goal is for participants to go home with a framework to apply to their own association.

The Global Forum also aims to provide participants with intimate networking opportunities, so the number of registrants will be limited. Many prominent international association executives have already registered, but there are still a few spaces left. The Forum is open to international association executives considering business events that rotate globally, relevant to any of the BestCities Global Alliance partner cities

To register your interest and see the latest program, please click here.

For any questions, please contact: jane.cunningham@bestcities.net


Tokyo to Host the 18th World Congress for Esophageal Diseases

The TCVB is delighted to announce that Tokyo has placed the winning bid to host the 18th World Congress for Esophageal Diseases at the Keio Plaza Hotel on September 26 ? 28, 2022.
The International Society for Diseases of the Esophagus (ISDE)* has a long history in Japan, having been founded by Dr. K?mei Nakayama in 1979. Then, in 1980 the first ISDE World Congress was held in Tokyo. Not only will the 2022 ISDE World Congress provide numerous benefits for up-and-coming esophageal professionals, the event’s return to Tokyo will mark an important milestone for Japan and the Asia region.
The ISDE 2022 World Congress is expected to bring in over 1,100 delegates from 40 countries, including a large number of field professionals from Japan and neighboring countries.

For more information, please click here.

Showcase Event at the Japanese Sword Museum

Tokyo Unique Venues

Showcase Event at the Japanese Sword Museum

The Japanese Sword Museum’s mission is to preserve Japanese swords and share their beauty with the public at home and abroad. In July 2019, the TCVB held a showcase event at the Japanese Sword Museum as a practical demonstration of the possible uses of unique venues in Tokyo. Around 100 people from embassies based in Tokyo and global companies gathered to appreciate the beauty of Japanese swords, while enjoying local sake and locally-sourced ingredients.

The inside of the venue was decorated with bamboo, while the old Yasuda Garden adjacent to the venue was beautifully illuminated with bamboo lanterns, creating a classically Japanese atmosphere.
Besides the sake, guests also enjoyed a professional Japanese sword sharpening demonstration, a ninja performance, and jazz played using traditional Japanese instruments.

To make sure the event was environmentally friendly, the TCVB used biodegradable paper plates, called "WASARA," as serving dishes and plates for the guests. After the event, all of the WASARA dishes were composted into soil.

The meal was particularly well received by the guests, who appreciated the emphasis on sustainability through the use of WASARA plates. The attractions were also a highlight, making for a special evening that was jam-packed with Japanese culture.

For more information on unique venues, please visit: https://tokyouniquevenues.jp/ or contact Tokyo Unique Venues


Applications Are Now Open For the Tokyo Educational Trip 2019-2020

The TCVB Business Events Team is currently offering invitations to international association executives and core PCOs who are involved in the site selection process for international association meetings, to participate in the hosted buyers’ program “Tokyo Educational Trip 2019-2020”.
This program is a great opportunity to visit convention facilities, reception venues and tourist spots, and also to meet local suppliers to learn about Tokyo as a meeting destination. This four-night and six-day program can be tailored to suit the needs of individual guests, allowing for flexible dates. Please note that the number of available spots is limited.

For more information, please see the links below or contact: businessevents@tcvb.or.jp

For association executives
For core PCOs

Upcoming Events
25 September 2019 - 29 September 2019
FASAVA(Federation of Asian Small Animal Veterinary Association ) 2019 Congress
28 October 2019 - 01 November 2019
The 12th World Congress on Railway Research
13 November 2019 - 17 November 2019
26th TAFISA World Congress 2019
18 November 2019 - 22 November 2019
IAA Council and Committee Meetings 2019
27 November 2019 - 30 November 2019
The 12th Asia Pacific Symposium on Cochlear Implants and Related Sciences (APSCI2019)
  See full calendar
  Where to meet us  
  19 November - 21 November 2019 IBTM World Barcelona, Spain  
  Proudly supported by  
JTB Communication Design   Sakura International
Congres   Grand Prince Hotel New Takanawa
Nippon Travel Agency   JNTO